Privacy Policy

Effective Date: 1/3/2026 Last Updated: 5/28/2026

At Our United Tribes Association (“we,” “us,” or “our”), trust and confidentiality are the foundations of the work we do. We are committed to protecting the privacy of our members, website visitors, and event participants. This Privacy Policy outlines how we collect, use, protect, and handle your personal information when you use our website, apply for membership, or register for our workshops, circles, and retreats.

1. The Distinction Between Data Privacy and Circle Confidentiality

Before detailing our digital data practices, we want to affirm our core organizational value: What is said in the circle, stays in the circle.

This digital Privacy Policy applies specifically to the administrative data we collect to run our non-profit (e.g., your name, email, payment details, and event registration). It operates alongside our [Link to Member Agreement/Code of Conduct], which governs the strict emotional and personal confidentiality expected of all men participating in our groups and retreats.

2. Information We Collect

We only collect information that is necessary to provide our services, manage memberships, and maintain a safe environment for our work. This may include:

A. Information You Provide Directly

  • Contact Information: Name, email address, phone number, and mailing address when you join, subscribe to our newsletter, or contact us.
  • Membership & Registration Data: Information provided on membership applications, retreat intake forms, or workshop registrations.
  • Sensitive Information: For certain physical retreats or deep-dive workshops, we may ask for emergency contacts, dietary restrictions, or relevant physical/mental health disclosures to ensure your safety. This information is highly restricted.
  • Financial Information: If you pay dues or donate, payment details are processed securely by our third-party payment processors (e.g., [Stripe/PayPal]). We do not store full credit card numbers on our servers.

B. Information Collected Automatically

  • Website Usage Data: We may collect non-personally identifiable information such as IP addresses, browser types, and pages visited using cookies and similar analytics tools to help us improve our website experience.

3. How We Use Your Information

We use the information we collect strictly for fulfilling our mission as a non-profit organization. Specifically, we use it to:

  • Process your membership applications and renewals.
  • Register you for local circles, workshops, and retreats.
  • Send you administrative updates, newsletters, and organizational announcements.
  • Ensure the physical and emotional safety of participants during intensive in-person events.
  • Respond to your inquiries and provide support.
  • Process donations and provide tax-deductible receipts.

4. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. We only share your data under the following circumstances:

  • Trusted Service Providers: We use third-party platforms to help run our organization (e.g., email service providers like [Mailchimp], payment processors, or secure cloud storage). These providers only have access to the data necessary to perform their specific functions and are bound by their own strict privacy standards.
  • Local Leadership: Your contact information may be shared with vetted local circle leaders or retreat facilitators solely for the purpose of organizing the groups you have opted to join.
  • Legal Requirements: We may disclose your information if required to do so by law, court order, or if we believe in good faith that such action is necessary to protect the safety of any person or to comply with a legal obligation.

5. Data Security

We implement a variety of security measures to maintain the safety of your personal information.

  • Our website uses Secure Socket Layer (SSL) encryption.
  • Sensitive intake forms (especially those containing health or emergency information) are stored securely and access is restricted only to the facilitators directly responsible for your care at an event.
  • After an event concludes, highly sensitive intake data (like medical/dietary details) is either securely deleted or anonymized, unless required for ongoing safety.

6. Your Rights and Choices

Depending on your location, you may have specific rights regarding your data:

  • Opt-Out: You can unsubscribe from our email communications at any time by clicking the “unsubscribe” link at the bottom of our emails.
  • Access and Correction: You have the right to request a copy of the personal data we hold about you and to ask us to correct any inaccuracies.
  • Deletion: You may request that we delete your personal data from our systems, barring any information we are legally required to retain for tax or non-profit compliance purposes.

To exercise any of these rights, please contact us using the information below.

7. Third-Party Links

Our website may contain links to outside resources, recommended reading, or allied organizations. We are not responsible for the privacy practices or the content of these third-party websites.

8. Changes to this Privacy Policy

We may update this policy periodically to reflect changes in our practices or legal requirements. We will notify members of any significant changes by posting the new policy on our website and updating the “Effective Date” at the top of this page.

9. Contact Us

If you have any questions about this Privacy Policy, our data practices, or how we uphold confidentiality in our work, please reach out to us at:

Visit our contact page

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